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Click here or scroll down to respond to this candidateCandidate's Name
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Cell: PHONE NUMBER AVAILABLE; E-mail: EMAIL AVAILABLEProfessional ProfileFlexible legal secretary/administrative assistant with 15 years of diversified and progressive legal experience. Skilled at conducting efficient and organized secretarial/administrative duties in a fast-paced legal environment. Highly organized with strict attention to detail and strong administrative and people skills. Able to work independently and in a team environment to prioritize tasks based on principal and client needs. Specialize in data entry and retrieval for case processing. Proficient in all MS Office 2010-2013 applications, type 65 wpm. Excellent writing and interpersonal communication skills. Adapts quickly and easily to new career demands.HighlightsDocument preparationRecord organization and processingCorrespondence and communicationSchedulingData entryProcedural complianceOrganizedExperienceUES, INC. Beavercreek, OH (September 2016-February 2018)Administrative Assistant to Corporate DepartmentAssisted in preparation of documents to the Contracts department using legal terminologyPrepared written and electronic communications, PowerPoint presentations, copied, scanned, assembled and distributed documentsCreated/purged/updated files as neededPerformed Web Expenses, maintained Verizon bills, Change Log, generated Google Analytics reports and input data into Excel spreadsheetsHelped manage SharePoint and Outlook CalendarCoordinated events and meetings for customers and employees, including monthly seminars, corporate holiday and family Christmas partiesHelped with tours of the company and provided occasional interpretation for the scientistsEnsured appropriate set-up of multiple rooms, including seating arrangements, technical requirements, etc.Updated meeting agenda and recorded meeting minutesDistributed mail and packages to the Corporate Department, including President/CEOCommunicated with different department to ensure deliveries of their orders/documentsSupported Marketing and Accounting Departments as neededOrdered, picked up lunches for the Corporate Department, President/CEO and made reservations for business lunches/meetingsOrdered and maintained supplies for the Corporate DepartmentImplemented new technology in the mail room, including communicating with administrative assistants at WPAFB, FedEx and UPS regarding companys specific ordersM3 Technology, LLC - Matawan, NJ (December 2014-September 2015)Executive Assistant to the President, VP and COOCalendar - ensured calendars are current and free from unnecessary conflictsIn charge of scheduling meetings and events, booked rooms, confirmed attendee list and responded to email correspondence regarding the meetings/eventsUpdated meeting agenda and follow-up meeting minutesPlanned and coordinated events including timing, program, venues etc.Worked with external vendors to facilitate catering, printing, and other meeting materialsEnsured appropriate conference room set-up (e.g. seating arrangements, technical requirements, etc.)Organization and planning - assisted with the creation of documents, presentations, and spreadsheetsCreated/purged/updated files as neededAssisted in the preparation of lists and life insurance reports for the unionsAlvarez & Marsal Financial Industry Advisory Services, LLC - New York, NY (November 2013-April 2014)Executive Assistant to the Co-CEO of FIASProvided full administrative support to the Co-CEO of Financial Industry Advisory Services of Alvarez & Marsal Holdings, Inc. (corporate/banking finance, restructuring), and to the two Managing Directors (MD) (corporate/banking finance) managing their day-to-day activities and responsibilitiesCalendar - maintained calendar & responded to meeting invites, client invitations, client meetings; arranged meet & greet/catch-up meetings with visiting sr. MgmtRegistered all the upcoming visitors with the securities building systemArranged all aspects of travel (international & domestic) ensure correct time zones: flights, trains, cars, hotels, visas - through Ultramar, internal systems, TravelSyncContacts - maintained and updated as events, meetings, conferences took placeDrafted correspondence, formatted engagement letters and statements of workEntered time entries using Agresso and ConcurOrdered office supplies and business cards using Office Depot and WB Mason accountsCommunicated with recruiters in order to set up interviews of potential candidates for key positions within the companyBooked conference rooms, met/greeted the candidates and provided food accommodationsNew joiners and terminated employees - worked with Support Specialist to ensure all technology (computer/phone/etc.) has been ordered. Used various systems in coordination with HR, Procurement, IT departmentAnswered MDs direct phone lines and relay accurate messagesCreated, opened and organized all files for FIAS groupForman Perry Watkins Krutz & Tardy LLP - Red Bank, NJ (August 2013-October 2013-contract)Billing Coordinator/ParalegalEntered attorneys' and paralegals' time entries in Elite and Oracle billing systemSent finalized invoices to insurance carriersResearched plaintiffs' cases regarding asbestos litigation in upstate New YorkSet up reminders for upcoming summary judgment motions, expert due dates and trial datesShearman & Sterling LLP - New York, NY (December 2012-February 2013)FloaterProvided full administrative and legal support for all the attorneys and secretaries, including editing and producing invoices (90% of the time) using Elite billing systemFiled, photocopied, scanned, faxed and saved documents into the E-Docs systemPrepared outgoing mail distributing through messenger service, postal service or vendorCreated, opened, organized and reviewed all files, monitored document production and retrieval for attorneys from the Records DepartmentEdited, formatted, proofread, redlined and blacklined legal documentsEmmet, Marvin and Martin, LLP - New York, NY (March 2010-August 2012)Legal Administrative AssistantProvided full administrative and legal support for an Equity Partner (corporate and banking finance, commercial and residential RE, commercial leasing) and to an Of-Counsel (commercial and residential RE, commercial and residential leasing) managing the day-to-day activities and responsibilitiesCoordinated and managed calendar and deadlines for business and client meetings, appointments, travel and personal mattersProcessed expense reports, reimbursements and check requestsHandled routine filing, photocopying, scanning, saving documents into the system and faxingTranscription, dictation and shorthandPrepared files for the future closings (including redwelds and folders with labels)Supervised preparation of closing binders and CD-ROMsArranged golf and holiday clients outingsCleared the names of the clients with Building Security Service for the upcoming closingsArranged conference calls for the principal and team attorneys with clientsAnswered and screened calls, filed inquiries, relayed messages and tracked all communication with clients and in-house teamDechert LLP - New York, NY (April 2004-December 2008)Legal Administrative AssistantManaged all administrative tasks for a senior partner (corporate banking, commercial RE, securitization and compliance) and three associates, plus filled in for two (2) more secretariesSorted out incoming and outgoing mail for principal and supportive attorneysTracked and accounted for all expenses, utilizing correct client codes and invoicing proceduresPrepared extensive travel reimbursement reportsOpened, organized and reviewed all files, monitored document production and retrieval for attorneys from the Records DepartmentProofread, redlined and blacklined legal documents using DeltaView programPrepared monthly invoices for clients averaging 20-40 invoices with discounts using Elite billing systemHandled dictation from principal and supportive attorneysOpened and closed new matters for principal attorneySearched for legal documents utilizing Interwoven and IManage systemLaw Office of Robert Gumenick - Commercial and Residential RENew York, NY (September 2003-February 2004)Legal Secretary/Legal AssistantAmerican International Group - New York, NY (February 1999-September 2001)ReceptionistEducationNYU - Paralegal Diploma, June 2003State University of Gomel, Belarus - BA Degree in English and History, June 1996SkillsPrograms: MS Office Suite 2013, Adobe Acrobat 9.0, Cisco Phone System, Commtouch Anti-Spam Manager, DeltaView, IManage, E-Copy, E-Docs, Interaction, Pending Personal, Extensity, Interwoven, Room Tracker, MacPac, BillBack, DocEval, MetaData, Minisoft, Legal Key, Styles, TOC, TOA, Carpe Diem, Elite billing system, Oracle billing system, Blue Book, Martindale Hubbell, Agresso, Concur, Ultramar, TravelSync, Scrolls, SharePointLanguages: fluent English, Russian, Belorussian, conversational Polish, Spanish and Italian |
