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Click here or scroll down to respond to this candidateE LAINE M. B OCCIO Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLES K I L L S Adaptability Concur Solutions Snag-it Microsoft Publisher PeopleSoft Time Management Microsoft Visio Creating Adobe PDF s Troubleshooting computer issues Internet Research Sales Logix Windows XP, 7, 8 & 10 Leadership SharePoint Skype Proprietary Programs PCensus for MapPointS U M M A R YExecutive Assistant / Office Manager with an Associate s Degree and many years of experience supporting executive and senior level management within a broad range of industries. Proven ability to manage multiple priorities within a highly matrixed environment and the trusted ability to handle highly sensitive issues. Extremely deadline-oriented with the track record of never missing a deadline.C A R E E R E X P E R I E N C EKelly Services, Jacksonville, Florida 2/2018 - PresentExecutive Administrative Assistant Act as an eMarketplace Super User Enter all Research & Development orders utilizing Ariba Spend Management Liaison with Procurement team to ensure Purchase Orders are managed effectively for R&D Follow up on PO, Invoice, Supplier payment issues along with other PO related issues Create metrics utilizing Microsoft Excel that display how many orders are being managed for R&DHealogics, Inc., Jacksonville, Florida 4/2012 - 1/2018Administrative Assistant Supported four departments and over 30 people with no issues of prioritizing Reviewed for accuracy, compiled, bound, shipped all PowerPoint presentations, RFP s and any other misc. reports before they were utilized by our Sales VP s for meetings with CEO s & CFO s to try to obtain new clients Ran all credit reports of potential clients utilizing DnBi & Benchmarks and submitted to our CFO Uploaded documents, maintained accuracy and clarity of specific Intranet pages via SharePoint Organized Development workroom including all supply ordering while adhering to the expense budget Maintained and updated inventory of all Development collateral while developing an inventory system of keeping track of hard and electronic files of important documents, contracts and projects Ran all MedPar reports (Reports for VP s to review how the wound care centers were doing financially) Scanned invoices and uploaded into Concur for finance processing and reimbursement Prepared and edited all Microsoft Office documents, whether in Word, Excel, PowerPoint or Visio, following branding guidelines and corporate policies Assisted with shipping of all items to Trade Shows (including booths, supplies and giveaways) and doing so within a reasonable time frame to save money on the shipping costs Created flow charts utilizing Microsoft Visio to show high-level executives the procedures and also providing a more extensive flow charting to the VP s to show how to prepare contracts from start to finish Prepared all Demographic analyses for the Vice Presidents to review for expansions of existing customers or contracting new customers Updated our contacts lists, territory listings and map of all current and former hospital and skilled nursing facility partners Managed our Skilled Nursing Facility contract process from start to finish which includes, receiving contracts, proofreading for accuracy, maintaining log with pertinent information, getting approval, getting counter- signatures from Legal and entering into Database for distributionE LAINE M. B OCCIO 6301 ELISE DRIVE JACKSONVILLE, FL 32211 PHONE NUMBER AVAILABLE EMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLENational Training Seminars, Shawnee Mission, Kansas 2/2011 - 7/2014Program Coordinator for Jacksonville, Florida (p/t) Supported the seminar instructors with the arrangement of an assortment of tools available for purchase to assist all participants meet their goals Registered all attendees; aided in the sales of Star 12 memberships and the variety of the cd's and books available; and collected all paperwork at conclusion of dayAllegiance Staffing, Jacksonville, Florida 7/2011 - 12/2011Office Manager to Property Management Company (temp position) Supervised & managed property services maintenance team of three Ensured all mail, faxes, copies & scans are correctly billed to the proper association Organized and entered all work order invoices for payment for all 43 properties Prepared all monthly association billing and submit to Corporate Office Performed HR functions such as interview scheduling, new hire application processing, E-Screening scheduling, vacation tracking & timecard processingBlueCross Blue Shield of Florida, Jacksonville, Florida 2/2008 - 4/2011Administrative Assistant to Director of Corporate Safety, Security & Bldg. Services Corrected over $50,000 in monies erroneously charged to department Created Microsoft Access database of Safety Committee Members (over 500 members) Controlled budget by reviewing a multitude of monthly reports, maintaining supplies & paying invoices timely & accurately Maintained Director s calendar and e-mail utilizing Microsoft Outlook Ensured analysis, compilation and deliverance of all monthly reports before completion dates Performed annual driving and background checks on over 100 employees Payroll coordinator for sixty (60) employees (enter PTO, analyze for mistakes)Bray & Lunsford Law Offices, Jacksonville, Florida 6/2003 - 10/2008Legal Typist reporting to Owner Prepared various legal documents (Discaids, Discoveries, Final Judgments, Release of Judgments, etc.) Organized all paperwork associated with garnishments along with calling companies for VoE Trained new employees on preparing legal documents and garnishmentsE D U C A T I O N & V O L U N T E E RAssociates Degree in Business Administration Occupational Studies, Briarcliffe CollegeAttend several seminars presented by Rockhurst University Continuing Education Center as a Star 12 MemberAwards & Recognition Chairperson & Mayoral Proclamation Chair for First Coast Chapter of International Association of Administrative Professionals (IAAP) for the fiscal years 2009 2011Received Member of Excellence Certificate from IAAP for 2009 2011 |
