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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Park Avenue NE
Apt. Street Address
Atlanta, GA Street Address
Email: EMAIL AVAILABLEmailto:EMAIL AVAILABLE
(T) PHONE NUMBER AVAILABLE
EXPERIENCE
PITNEY BOWES, New York, NY Mar 2016 Sep 2017
Executive Administrative Assistant
Provided administrative support to several executives which included 2 SVP s, Senior Managers and their teams within the Consumer & Merchant Solutions Department and Product Management Department
Coordinated department meetings; arranged the use of conference rooms by ordering breakfast/lunch in preparation for meetings and setting up for teleconferences; assisted with preparation of meeting materials for executives
Maintained confidentiality and professionalism in handling sensitive and confidential information and documents with prudence and care
Served as a liaison and main contact to colleagues within the organization as well as to clients outside of the company
Coordinated schedules, made appointments, managed executive calendars in Outlook and established agendas
Arranged and coordinated business travel frequently (both domestic and international). This included air reservations, creating travel itineraries, hotel reservations and car reservations
Managed and administered Travel & Entertainment expense reports for senior staff using Concur and Certify software; produced monthly reports for internal clients; responsible for processing monthly client invoices, purchase orders and client contracts using SRM software
Ordered and maintained office supplies by replenishing inventory
Provided back-up support for co-workers as needed; contributed to team efforts by accomplishing related results and actively supported group goals
Developed a social calendar and organized various inter-departmental events
Performed HR functions by providing assistance in the onboarding of new employees; assisted with inputting data entry into the HR Management system and listing of job vacancies within the departments
SUDLER & HENNESSEY, New York, NY Oct 2011 Jan 2016
Executive Assistant /Operations & Account Services
Provided admin support to Division Heads including 1 EVP and 5 SVP s within Operations and Account Services department
Prepared, organized and managed all department files and correspondences and memos; prepare facility reports
Maintained confidentiality and professionalism in handling sensitive and confidential information and documents with prudence and care
Processed weekly timesheet/payroll for hourly freelancers; managed ad-hoc duties and projects as assigned
Scheduled and organize meetings, conference calls, and appointments; managed preparation of materials for executive level meetings, conferences
Performed administrative duties such as filing, scheduling, calendar management; coordinate travel arrangements (both domestic and international) including air reservations, scheduling options, hotel reservations, and car rental reservations
Managed and administered Travel & Entertainment expense reports for senior staff; producde monthly reports for internal and external clients; researched and analyzed information and prepared reports as appropriate; performed light bookkeeping and data entry
Served as the liaison/coordinator for special projects or work groups; planned and coordinate departmental events
GAMMA INTERNATIONAL GROUP, New York, NY Dec 2008 - Sep 2011
Office Manager/Operations
Implement a variety of routine to complex processes and procedures to maintain smooth functioning office
Manage ad-hoc and multiple projects simultaneously; create/update statistical reports and performance metrics
Coordinate activities of real estate investment advisors, project managers, field staff and consultants
Developed and maintain project filing system, database and client tracking system; review files and records related to assigned activities; coordinate and conduct follow-up action items on real estate properties
Perform HR functions including payroll processing and expense reports; perform light bookkeeping and data entry including billing and coding; prepare contracts and invoice payments of office equipment and supplies
Coordinate and schedule meetings and appointments, arrange conference calls and travel plans
BLUE MAN PRODUCTIONS, New York, NY Aug 2007 - Oct 2008
Operations/Facilities Assistant
Provided admin support to Operational department heads and coordinated execution of special projects
Handled administrative tasks including phones, meetings, filing, faxing, supplies and travel itineraries
Generated expense reports, processed invoices, maintained filing system and client database
Coordinated service requests from the Blue Man Productions general community
AMERICAN INTERNATIONAL GROUP, INC., New York, NY Jan 2003 - Jul 2007
Transatlantic Reinsurance Company
Financial Accounting Analyst/Assistant
Analyzed, reviewed and reconciled accounts with corporate accounting division
Coordinated department billings and payments with internal cash management office
Generated expense reports; provided journal entries, coding invoices and data input
Assisted with budget development and research projects as needed
GUNNER GROUP, INC., New York, NY Oct 1997 - Dec 2002
Financial/Operations Analyst
Maintained financial operation of firm including budget preparation and administration, accounting, monthly closing of books of record, account reconciliation and journal entry adjustments
Prepared monthly, quarterly and annual reports forecasting business activities and financial position of division
Developed financial statements and monthly operating costs; generate weekly expense reports including accounts payable and accounts receivable processing
Reviewed and maintained reconcile G/L accounts; journal entries, data input, account filing
Assisted with payroll and petty cash management and coding invoices
Assisted with strategies to acquire and develop commercial and residential properties
Dispatched contractors to various job sites
EDUCATION
A.Philip Randolph Campus High School
New York, NY (June 1996)
New York University, New York, NY
Communications/Economics
Dean's List 1997 -1998
Recipient, Student Achievement Award
Business Students Association
COMPUTER
Proficient in Microsoft Office applications, Quickbooks, SUN and SAGE (Accounting Software), Concur and Certify (Travel & Entertainment Expense Software), SRM (Supplier Relationship Management Software)
ADDITIONAL
Enjoy traveling, reading, and volunteering for non-profit organizations |
