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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
TEMPORARY EXPERIENCE:
Messina Group Temporary Agency
Transaction Coordinator Coldwell Banker 05/17 06/17
Uploaded & processed real estate documents and created transactions in electronic storage warehouse.
Responsible for reviewing, auditing and uploading documentation for proper placement in the system
Created and managed transactions in operating system
Sent communications to Sales Associates regarding status updates and incomplete files
Worked with branch office administrative staff, Central Region Service Center staff to ensure data accuracy and compliance to prevent errors
Provided customer support to all agents and supporting staff at branches and home office
TEK Systems Temporary Agency 12/16 04/17
IT Coordinator / Procurement Coordinator Akorn Pharmaceutical
Worked in Kace Program making changes and attaching signed user form to tickets, filed forms in SOX binder, closed ticket.
Documented the corrective action and/or root throughout to ensure tracking and completion within the assigned target dates.
Managed database to ensure that all actions are accounted for and overdue items are escalated as needed.
Collected all consultants timesheet at month-end, downloading in SharePoint
Created Purchase Requisitions with new or refresh project equipment and other hardware related project work in JDE database as requested by IT Directors.
Created spreadsheet capturing Requisitions and IT Operating cost center and downloaded metrics into SharePoint database
Facilitated weekly conference calls with project managers for contract status updates
Followed up on Contracts and SOW with Legal and IT management owners
Followed up on PO issued to vendors, and receipt of merchandise
Followed up on invoices and past due invoices to ensure timely submission to Accounts Payable
US TECH SOLUTIONS, Temporary Agency 07/16 11/16
Training and Executive Coordinator HSBC HR Department
Coordinated on-site and off-site Leadership training conferences (6) and scheduled three (3) follow-up leadership coaching calls for each conference session
Kept tracked of training sessions on share drive
Revised and updated training material
Extensive meeting scheduling for two managers in various time zones
Processed invoices for payment and tracking paid invoices on share drive
Executive Administrative Assistant HSBC HR Department 10/15 to 12/15
Meeting scheduling (Lotus Notes), invoicing, onboarding workers and other tasks as deemed necessary.
Completed a variety of administrative and support duties, including sorting mail, answering phones, coordinating travel arrangements, maintaining department records and filing system, and other general administrative functions as requested.
ADECCO, Temporary Agency 04/15 to 9/15
Technical Service - Dentsplys Midwest Service
Customer calls for returns on dental hand pieces
Provided technical service to dentists and technicians
Provided assistance to reps
Problem solved and issued credits
PERMANENT EXPERIENCE
PERMASTEELISA, GARTNER, Chicago, IL 03/12 to 4/14
Administrative Assistant to Director of Business Development
Provided administrative support to Sales Team
Arranged all domestic and international logistics (hotel, flights)
Allocated costs for American Express travel credit card.
Managed emails and maintained calendars
Coordinated meetings and conferences
Prepared expense reports
Prepared office memos, meetings and agendas
Car maintenance
Document Management on company s database
Prepared and expedites Prequalification Documents
Engaged in team collaboration to expedite bids
ABBOTT LABORATORIES, North Chicago, IL
Administrative Assistant to Director Drug Metabolism 05/03 to 03/11
Provided administrative and secretarial support for Director and Scientific Directors
Coordinated logistics for Leadership Conferences and Speaker Conferences
Coordinated domestic and international Meetings and Events, both onsite and off
Managed emails and maintained calendars
Coordinated extensive domestic and international travel logistics
Processed expense reports, expedited invoices and issued ACRs
Maintained office equipment and supplies
Issued contracts, speaker and service agreements and renewed yearly subscriptions/service contracts
Coordinated new employee office setup and equipment
Ordered small and large equipment for the office and labs
Acted as liaison between internal and facilities department, and outside vendors
Identified and resolved ongoing problems
Executive Assistant /Training Coordinator to Senior Director Global Preclinical Safety and Sr. Director of DMPK/BA 01/04 to 01/09
Provided administrative and secretarial support for Director and Scientific Directors
Provided Catering / Event / Conference Planning
Managed emails and maintained calendars
Coordinated extensive domestic and international travel arrangements
Coordinated meetings and events both onsite and off
Processed expense reports, expedites invoices and issues ACRs
Coordinated new employee/office setup
Executive Assistant /Training Coordinator to Senior Director Global Preclinical Safety and Sr. Director of DMPK/BA
Provided administrative and secretarial support for Director and Scientific Directors
Worked with department s Director and entered new employees training requirements
Monitored employee s training to ensure employees were up-to-date on existing programs, policies and procedures
Notified employees of training that were due and past due
Maintained department s employee training records
MANPOWER AGENCY, Contract and Temporary work Abbott
Administrative Assistant (05/03 to 12/03)
Provided secretarial and administrative support to various departments
Coordinated travel arrangements, managed calendars and scheduled meetings,
Worked with facilities organizing office space and equipment.
Processed expense reports, administrative checks requests, and purchase orders/invoices;
Maintained parts inventory data files, Central area database, ARL/IRL Account Team, Inventory transactions
Investigated MIA inventory and tracked and validated parts history data collection
Acted as Relief Dispatcher for Call Center during weekly meetings.
MOTOROLA - Libertyville, IL 10/99 to 05/03
Administrative Assistant to Director
Provided administrative and secretarial support for department s Manager and direct reports.
Managed email, maintained calendar and scheduled meetings
Arranged travel and hotel logistics.
Coordinated and organized bi-weekly training sessions and monthly user conferences.
Assigned and tracked training records for user groups
Revised and updated training materials.
Responded to telephone and email inquiries regarding conferences and training sessions.
Compiled and maintained training data base
Monitored department budget
Processed expense reports, invoices and purchase orders.
Maintained office equipment and supplies for department.
Worked on miscellaneous project requests to coordinate, filter and administer data. |
