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Click here or scroll down to respond to this candidateCandidate's Name
Aurora, IL Street Address
PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
Career Summary:
Administrative Assistant with well-developed computer and administrative knowledge. Strong communication and detailed organization. Long-term experience providing administrative support in Engineering, Legal, Sales, Government, Banking, Trucking, Heating, Cooling, and Insurance Overpayment phone calls. High level of proficiency in Microsoft Office Software including Outlook, Word, Access, Excel, PowerPoint, and database software packages.
Education:
Joliet Junior College Courses taken in 1985
Computers, Business, and Administrative
DCG Technology Learning Center-Naperville, Illinois
Productivity Point-Naperville, Illinois
On-Line Training through Skill Path (Ongoing)
Experience:
July 2017 to October 2017 (Temp)
Crown Cork and Seal, Aurora, Illinois 60502
Front Office Clerk
Reception, Badges, Supplies, AS400 report (two weeks while employee out of office), various miscellaneous projects for HR Manager, Safety Manager, and Assistant in Graphics Department. Keep lobby and break room neat, replenish copier, fax machine and break room. Daily mail, Fed Ex, and order supplies. Keep calendar and signs for refrigerator cleaning for cleaning crew and very all work has been completed.
May 2017 to July 2017 (Temp)
Nissan N.A., Aurora, Illinois 60502
Administrative Assistant
Run AS400 Report to print out labels to warehouse staff to pick. Enter time entry in Access. Filing, Several Excel Reports entering pick and ship errors, back-up of two other admin assistant when they have gone on vacation.
May 2017 to June 2017 (Temp)
Collins and Company, St. Charles, Illinois 60174
Receptionist/Billing
Answer phone and work in QuickBooks for invoicing, deposits of checks and credit card payments, and filing in proper location.
March 2017 to May 2017 (Temp)
Equian, Warrenville, Illinois 60555
Receptionist
Responsibilities include reception, answering Auditor calls, and finding who the calls should go to by researching by various file numbers in Access, CARS, Check Entry, and Aetna databases. Order office supplies, kitchen supplies, and fruit. Handled mail and UPS packages, stocked conference rooms and word tables of various types of calls and detailed notes of each call to bring to Aetna with the errors that were being made.
January 2017 to February 2017 (Temp)
CTS, Bolingbrook, Illinois 60440
Office Assistant
Reception, Time Sheets in Excel, print weekly Time Sheet report, filing, and all miscellaneous tasks as they arise.
April 2016 to July 2016 (Temp)
First Security Systems, Naperville, Illinois 60540
Administrative Assistant
Responsibilities include reception, ordering supplies, invoicing, mail, copy machine maintenance, postage machine, Submittals, Certificate of Insurance requests, and Waiver of Lien. Reports Job Costing/Close Out, Weekly Meeting, Distribution, Billing, and Due Date. Change Orders, entering new jobs, closeout files, and submittals. Vacation calendar, birthday, and anniversary list. Contacting Landlord for maintenance requests.
Programs Contract Visual, Excel, PDF, Smart Label printer, Access, and ShoreTel phone system.
November 2015 to March 2016 (Contractor)
Ambitech Engineering, Downers Grove, Illinois 60515
Department Project Assistant
Worked for Electrical, Instrumentation, Mechanical, and Business Development. Receptionist relief and checking Board Room calendar e-mail for reservations and making appointment. Set-Up/clean-up beverages for meetings. Schedule Lunch & Learn by Contacting Vendor for a Date, sending out appointment, reminder of who will be attending, food order, set-up/clean-up, greet Vendor, help them set-up, and obtaining a copy of their presentation and placing it on the common drive for all Engineers to view. Departmental Calendar, entering PTO/business dates. Expense Reports, enter data, create PFG receipt, sending a snip of final product, and following up on any returned reports, fixing and re-submitting.
BST Requisitions for invoices, obtaining PO, and Ambitrack Manpower Hours. Department Minutes; finalizing minutes and e-mailing out. Falcon approved updates, moving items, and reassigning status of documents. Time Sheets of e-mail reminder when due and going into BST to see who has not completed Time Sheets and reminder to employee with CC to Supervisor. Daily documents of Excel and work relating to proposal. Business Development - Adding and updating new proposals in RFP360 and CRM daily. Filing closed Proposals, Quarterly Excel spreadsheet on Proposal status and updating/researching. Printing resumes and putting in binders with cover sheets for traveling BD Manager. Resumes - Ambitizing resume to Ambitech s standards and sending to Recruiter and Manager. Filling out Questionnaire for Legal when a perspective company requests information and reviewing information is correct for attorney.
September 2010 to August 28th, 2015
Strand Associates, Inc., Joliet, Illinois 60431
Receptionist/Administrative Assistant
Reception, Administrative, and Guest Services. Checking voicemails, Sign-Out Sheet updated twice daily. Managed letters of transmittal, formal formatting, reports, and specifications. Library database - input, labels, and filing. Ordered supplies for office, copier, printers, marketing, and kitchen area. Copier and printer maintenance, equipment distribution involving checking out/in to database. Distributed mail - postage, drop-off, pick-up, and process/distribution. UPS packing, labels, and daily closeout. Managed and built PDFs and printing and binding of reports. Specification distribution of e-mail questions out for bid. Task List included sending Advertisements to Bid to key employees and have downloaded to Quest for viewing. Correspondence, job box filing, marketing filing, and drawing filing. Printed and bound marketing proposals in correct order and box up. Scheduling of entry and updating twice monthly and distribution of reports. Organized client meetings and Lunch and Learns. Burned CDs, PDFs. Printed binder tabs on the copier. Facility issues of notifying Engineer in charge of problem and handled smaller issues. Invoicing approvals and handled service calls with vendors.
March 2010 to June 2010 (Temp)
BP (British Petroleum) Naperville, Illinois 60431
Records Management Analyst
Processing for records retention including - Picking-up retention forms and ensured all information is complete and accurate (QA). Put barcodes on storage boxes and retention forms. Completed follow-up spreadsheet/Insight spreadsheet. Service work order forms and e-mailing of retention forms/Insight spreadsheets. Arranged pick-up for large number of boxes to staging area for completion of the process. Ensured boxes were picked-up from requestor s location within 24 hours. Quality checks on work stations and corner storage twice weekly to make sure there were sufficient boxes and forms. SharePoint Sites - Uploading new storage contacts and new information into CMS.
2007 to 2010
Nicor National, Naperville, Illinois
Office Assistant (Temp to Perm)
Reception and visitor badges. Maintained Visitor Logs. Arranged conference rooms for meetings and interviews-for the interview also created candidate file, and prepared interview agendas for all attendees. Maintained Postage Machine - Ordering supplies for machines, general maintenance, cleaning, troubleshooting, and running monthly reporting and daily mail for postage. Ordered and maintained office supplies - Ordered toner for all fax/copiers, maintained the color copier, troubleshooting, and service requests. Scheduled FedEx pick-ups and supply ordering. Maintain Janitorial Log-Check log daily for any messages from the janitorial staff.
Designed and managed Excel Spreadsheets such as -Tech Work Availability (Tech Schedules), Daily Account Error Reports, and any other reports as needed. Daily mail - twice daily, sorted to proper employees and assisted with mailing monthly statements. Employee phone book - Added new employees/remove outgoing employees, and any general updates. Checked in New Employees - Prepare Welcome Packets, ID pictures and posted to appropriate drive and download. Verified weekly supply orders and distribute copy paper twice a week to copier locations. Maintained the Project Managers Access database.
Processed weekly Tech Paperwork for proper payment. Input invoices into Project Management Actions database, copy and file. Filing of ID Badge Forms and maintained License Plate spreadsheet. Verified Weekly Staffing Reports.
2003 to 2007 (Department Dissolved/Company Bought)
Factory Card & Party Outlet, Naperville, Illinois
Administrative Assistant
Assisted GM with process of Purchase Orders, logging information into the monthly Purchase Order Log, and ensuring payments were made and researched past due invoices. Assisted the Director of Operations with scheduling conference calls and taking minutes for those calls. Compilation of (Daily, Weekly, and Monthly) and creating roll-up reports from 14 regions. Phone coverage and direct contact with Managers from 14 regions and handle items when Director of Operations was out of the office.
References available upon request. |
