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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Mobile: PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
Profile
Top-Notch assistant with over twenty years of experience. Detailed oriented multi-tasker . Able to balance competing priorities and tight deadlines. Well known for quality, timely completion of projects. Effective communicator. Consistently presents a professional image both on the phone and in person to managers and clients.
Highlights
Document control
Analysis, editing and proofreading
Presentation development
Report and proposal generation
Proficient user of Microsoft Office Suite, Adobe Acrobat, Visio, WebEx, Salesforce, SharePoint
Meeting and travel support
Professional Experience
RSM US LLP Chicago, Illinois
Senior Administrative Assistant Technology and Management Consulting
October 20, 2014 Present
Provides advanced administrative support generally to two departments of technology and management consulting business services, as well as for the Partners/Principals and their departmental staff including consistently:
oCreating presentations without the aid of a template,
oDrafting proposals marketing various technology consulting services.
oGenerating and updating billing, forecasting reports and projected pipelines on a weekly, bi-weekly, or monthly basis.
oCreating and working with advanced spreadsheets using PivotTables, Lookup, and IF statements
Provides secondary administrative support during administrative staff vacancies. Ensured timely calendar management, document and billing preparation, and travel arrangements.
AAR CORP. - Wood Dale, Illinois
Senior Administrative Assistant/Assistant Facility Security Officer
October 27, 2008 October 17, 2014
Provided inclusive support for the Vice President of Defense Programs & Business Development and to the Vice President of Quality Control & Safety. Updated and managed the executive s calendar, e-mail and travel arrangements. In addition to, coordinating meetings and assisting with expense reports for the executives.
Voluntarily used her administrative and technology/software services with other offices within the Corporation. Successfully helped and was a key component in making a proposal for a 737-400 Aircraft for the Department of the Interior and integrated herself with the team, which contributed to winning the contract.
Updated reports on a timely basis for the Aircraft Component Services group. Executed report from a Web Report system using a weekly date range, summarizing aircraft parts to be quoted for a proposal based upon repair capability.
Administration Responsibility for ensuring accurate processing of applications/forms to be reviewed by the Department Industrial Security Clearance Office to grant Secret security clearance to AAR employees.
Continued
Candidate's Name Page 2
First Data Corporation Elk Grove Village, Illinois
Administrative Assistant - June 20, 2005 September 30, 2008
Provided comprehensive support for two busy Vice Presidents of the STAR Network Administration department. Updated and managed the executive s calendar, e-mail and travel arrangements. In addition to, coordinating meetings and assisting with expense reports for the executives.
Provided secondary administrative support to the CTO in secretary s absence in areas of calendar management, document preparation and travel arrangements.
Developed PowerPoint presentations. Updated detailed and vital information, visuals, organization charts in PowerPoint presentations for conferences and client meetings.
Administration Responsibility for ensuring the timely, accurate processing of daily and weekly audit reports, monthly department activity reports and accurate timesheets.
Maintained internal correspondence that facilitated effective communication and transfer of confidential information between three regional offices.
JDA Software Group, Inc. - Naperville, Illinois
Senior Administrative Assistant October 13, 1998-December 30, 2004
Administration Responsibility for maintaining accurate and timely information in the company wide Time and Expense system. Administered weekly time and expense report for busy consulting practice. Reviewed and updated data for over 200 consultants reviewing for accuracy and reasonableness and correct accounting codes. Resolved error files representing missing rates and incorrect billable and non-billable accounting codes for the Consulting Services group and for the Accounting department.
Updated Utilization and Productivity reports for five managers in the Consulting Services group.
Executed report from a Web Report system using a monthly date range, calculating and summarizing consultant utilization percentages.
Updated Monthly Client Status reports for forty project managers. Receivables for said project managers were also calculated and reviewed.
Voluntarily assumed expanded responsibilities during staff vacancies. Ensured the timely, accurate processing of cross charge reports, non-billable expense audit reports and productive hours reports when other administrative assistants were not available.
Trained associates on how to best utilize billing computer system, and other software programs.
Education
Western Illinois University Macomb, Illinois 1987-1991
Degree: Bachelors of Science
Major: Computer Science Minor: Business Administration |
