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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Lakeview Way
Jonesboro, Ga. Street Address
PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
Summary:
15 Years of administrative assistant experience. Supported CFO, VP s Directors as well as the ability to multi task while maintaining a big picture focus and supported supplier managers and acting as the SME in IT onboarding procedures. Construction Administrator, subcontract and contract license compliance administrator. Vendor specialist.
Experienced with Microsoft PM/Office and SAP, training employees in MS Office Suite.
Well versed in providing analytical support to the Project Management Office utilizing MS Access, Excel for reporting purposes. Pivot Tables and V-Lookup.
Working knowledge in maintaining monthly sales reports using MS Excel updated sales data into reports and distributed to managers for daily sales meetings.
Hand on experience in developed and maintained 700 entry MS Access database and Excel spreadsheet, Reports require formulas and linking several spreadsheets and extensive pivot tables. Instrumental in logistical move of 700 employees.
Followed projects performances by running regular queries and ad hoc reports by selecting milestones and actualizations in CASPR and Siterra using data from AT&T and Sprint telecom entities.
Excellent communication skills and able to accurately record and document information. Local and available for hire.
Well versed in designing, updated and maintained Procurement Department s SharePoint Web page.
Data entry into multiple systems with Billing/Accounting focus. Filing and office duties including arrangement and organization of documents.
Skills:
Software/Databases/Tools: Excel, V&H Lookup, JD Edwards, Microsoft Suite/Macintosh, Microsoft Office Suite, Microsoft Publisher, MS Project, WordPerfect, Windows, Outlook, Illustrator, Aldus PageMaker 6.0, MS Office SharePoint 2007, Paradox DB, Access DB, Adobe Acrobat, File Net, Lotus Notes, Lotus 123, Oracle, SAP, Project Analysis Tool, SharePoint Administrator, MS Office, Strait Web, STARS
Operating Systems: MS Windows, Windows 2000, 2005, 2007, 2010, CRM, OTRS
Methodologies: Payroll, Human Resource, Research, Accounts Payable / Receivables, Project Management, Project Coordinator
Others: Typing 55-65 wpm, 8,000 kph alpha numeric, 12,000 kph 10 key, IM (Instant Messaging)/Blackberry, Internet, Meridian Switchboard, Macintosh LC/LE, Dictaphone, Rolm CBX Switchboard, CASPR, OneVizion Mobility Trackor, Web Page Creation, Desktop Publishing/Windows, Worksite, Primavera, Siterra,
LEMANS Financial System, FAW, QuickBase
Experience:
NCR, Duluth, GA February, 2017 -Present
Field Support Specialist II
Responsibilities:
Converted CSV tables to Excel spreadsheets for reporting using V-Lookup and Pivot Tables
Support the onboarding of contracts and NCR employees
Badge and assets processing (Android, Laptop, Tools)
Ship assets to field associates as needed
Update NCR s QuickBase database system
Running reports and updating NCR s SharePoint Site
Other Ad Hoc reporting
AREOTEK/KAVO KERR, Alpharetta, GA April 16 July 16
Order Processing Coordinator/Administrative Assistant
Responsibilities:
Provide Customer Service to internal and external customers
Review, process, book and invoice orders and related RMA s, credit memos, and ship lists in a timely effective manner.
Maintain necessary database entries, spreadsheets, charts, files, etc of communications and orders by using data entry skills.
Upload documents in CRM database using data entry skills.
Create, track and update customers on PO s using SAP.
Manage OTRS
MERCEDES-BENZ, Atlanta, GA July 15 Feb 16
Lease Administrator
Responsibilities:
Daily administration of the MBUSA Employee Lease Program which includes the implementation of program guidelines, processes and procedures. The primary objective is to enter contracts into the portfolio system along with the associated documents with a high degree of accuracy. Using data entry skills.
Process MB employee leases
Update COO s (Certificate of Ownership)
Update Power of Attorney s
Calculate MSRP s, Tax Rates, Money Factors
Input signed and approved leases into LEMANS Discounting Systems to set-up employee auto-pay.
Monitor employee accounts in FAW for accuracy in payments, late payments and collections
Access NETSTAR to track vehicles shipment, lag in delivery and VPC locations
Run reports in Access and Excel filtering VIN# s and PO s.
Daily communication with MB dealerships to prep vehicles for delivery and retrieval of Pick-Up sheets and Registration
GOODMAN NETWORKS, Alpharetta, GA Jun 14 Aug 14
Project Coordinator
Responsibilities:
Provided analytical support to the Project Management Office utilizing MS Access, Excel for reporting purposes. Pivot Tables and V-Lookup
Followed projects performances by running regular queries and ad hoc reports by selecting milestones and actualizations in CASPR
Used Project Analysis Tool to check variances in quote, vendor information, using PTN, FA# and Site ID#
Integrator to reconcile details in NORAD
Content Management-updated and edited site contracts and deliverables
Utilized Siterra to verify construction and site acquisition documents provided by AT&T, downloaded into site files
Performed uploaded in to File Net of documents found in Siterra
Used CASPR Project number.
Technologies: Project Analysis Tool
Provided day to day project support to project managers
Kept an up-to-date repository of projects underway
Prepared and presented business and leadership Go/No presentations for meetings using PowerPoint.
Assessments
VANDERLANDE INDUSTRIES, INC. Marietta, GA Dec 13 Jun 14
Operational Buyer/Administrative Asst.
Responsibilities:
Maintained Database of Supplier Information, capabilities, capacities, minority status and performance data. Converting data to Excel spreadsheets. Ad hoc reporting utilizing V&H Lookup and formulas.
Buying support to Sr. Project Procurement Buyers as requested.
Copy, distribute, archive incoming and outgoing documents to and from suppliers (Subcontractors, RFP s, RFI s Quotations, Letters, Purchase Orders, Supplier Profiles, Confidentiality Agreements, etc.) with appropriate Worksite document management metadata
Completed M/W/DBE documents as needed during all phases of the project
Maintained Database of Supplier Information, capabilities, capacities, minority status and performance data. Converting data to Excel spreadsheets. Ad hoc reporting utilizing V&H Lookup and formulas.
Process Engineering Specifications and Purchase Requisitions into Purchase Orders using JD Edwards Enterprise One at the direction of the Senior Buyers
Perform purchase order maintenance, expediting and follow-up
Monitor the compliance of suppliers and subcontractors to due dates, terms and conditions.
Updated Project teams regarding contract and Purchase Orders status on a regular basis
Reviewed subcontractor invoice packages for document compliance
Monitored the effective dates Vanderlande s compliance of subcontracts, leases and supply agreements and certificate of insurance.
Updated and archive department Forms & Procedures. Managed and created department templates.
Technologies: JD Edwards
GENERAL DYNAMICS Alpharetta, GA Dec 12 Dec 13
Business Office Analyst (contract position)
Responsibilities:
Coordinated live meetings with managers for training through Go-To-Meeting or Webinars.
Coordinated project schedules and reports using CASPR and Siterra downloaded from AT&T and Sprint
Administrator of various databases (Access and OneVizion Telecom Trackor)
Updated milestones using MS Project analysis tools.
Coordinated with PM s teams and Site Acquisition Managers to ensure sites meet customer requirements
Assisted Site Acquisition Managers conduct site acquisitions including site identification, analysis and qualifications through completion of zoning approvals
Assisted in the sub-contractor procurement process by initiating purchase requests RFQ s and tracking approval flows.
Obtained all necessary permitting/zoning approval from national and local agencies
Performed tasks relative to the control of company and/or government property assigned to the organization
Helped with the negotiating the leasing and/or purchasing of sites
Participated in special projects as required
Technologies: CASPR, Siterra, Access, Excel
W.W. GRAINGER Alpharetta, GA May 11 Apr 12
Senior Sales Administrative Assistant
Responsibilities:
Prepared daily/monthly sales and special reports using Excel following general directions in a timely manner (for each sales group) Copy and Paste functions tables, data and concatenation.
Managed calendars, arranged travel and scheduled meetings and appointments for managers and teams using meeting software to access available conference rooms across the Grainger network
Provided support to 3 Regional District Sales Directors and 50 Account Relationship Managers (Total of 5 sales groups)
Prepared and submitted expenses reports for managers
Analyzed, tracked and reconciled all departmental expenses
Processed invoices for payment using the SRM tool in SAP
Managed calendars, arranged travel and scheduled meetings and appointments
Negotiated costs for meeting venues, lodging and catering
Responsible for the communication of information to all participants
Drafted wrote, modified and distributed business correspondence as needed
Processed all activities associated with New Hires and Terminations according to the predetermined checklists
Provided training to newly hired employees on administrative tasks
Technologies: Excel, SAP, SRM Tool
SIEMENS, Alpharetta, GA Nov 10 Apr 11
Administrative Assistant
Responsibilities:
Designed, updated and maintained MS Office Procurement Department s SharePoint Web page
Managed and supported Siemens internet web page.
Updated (edited and formatted) Siemens ISD (Industry Solutions Division) Procurement Compendium by shadowing Commodity and Procurement Mangers, using MS Word, Excel, Live Meeting and Blue beam
This required analyzing and interpreting existing procurement procedures.
Tracked and updated Purchase Orders for 3 buyers in SAP
Updated Siemens SPQR Access Procurement database with quotes for related parts, i.e. variable speed motors, motor control centers, transformers and breakers (required interpreting contracts)
Reconciled routine transactions and simple accounts
Researched and coordinated Procurement Department s community involvement and charity campaigns.
Technologies: MS Word, Excel, Analyzing, SAP, MS Office, SharePoint, Research
Scheduled meetings for mangers and teams using LIVE Meeting.
MACY S, Atlanta, GA May 08 Jul 09
Sales Associates
Responsibilities:
Assisted with sales and purchases
Opened new charge accounts (#1 in my department).
Opened and closed store
Reconciled cash register
Replenished stock
Recovered floor and fitting rooms
BELLSOUTH TELECOMMUNICATION, INC. /AT&T, Tucker, GA Sep 98 Aug 07
Sales Center Secretary
Responsibilities:
Ran all payroll reports to ensure accurate amounts for each pay cycle
Monthly sales reports using MS Excel inputted sales data into reports and distributed to managers for daily sales meetings
Reports require formulas and linking several spreadsheets and extensive pivot tables
Prepared Human Resource new hire packages, testing materials
Assigned Building Access Cards using SAP
Prepared PowerPoint presentations for monthly sales meetings
Mechanized time reporting for clerical/sales staff of 48
Inputted hourly time w/ any overtime and other exceptions (vacations and illness)
Recorded and routed incoming trouble calls to techs in field (pole or fiber optic), escalated when necessary
Updated and reviewed small business contracts by uploading from shared files in Outlook
Reviewed contracts for compliance and accuracy in terminology, signatures and dates associated w/ the AT&T Triple Choice Plan
Technologies: Human Resource, Testing, SAP, Power Point, MS Excel, MS Outlook
BELLSOUTH TELECOMMUNICATIONS/AT&T, Atlanta, GA Sep 98 Aug 07
Administrative Assistant/ Office Assistant
Responsibilities:
Developed and maintained 700 entry MS Access database and Excel spreadsheet
Using V and H-Look-up to access information quickly for reports for VP and managers
Maintained/scheduled meetings and appointments and notifications in MS Outlook for VP and upper-level managers
Provided administrative support for VP of Transport and 35 managers located in three different geographical locations
Composed memos, letters and reports
Made changes in grammar, spelling and punctuation as needed
Prepared and coded cell and expense vouchers using Oracle
Made travel arrangements, domestic and international
Booked rental cars and hotels
Maintained departmental record keeping and filing systems
Including records related to personnel, payroll and attendance
Served as first contact for customers
Routed calls to appropriate managers
Opened, sorted and distributed all department mail
Operated standard office machines, computer, laptop, fax, photocopier, internet searches, postage meters
Ordered and maintained office supply inventory w/ P-Card, coded and paid P-Card invoices.
Set up training classes, trade shows and conventions
Coordinated and implemented logistics for 700 employees to move to three different geographical locations
Logistics required moving fax, isdn, computer and phone lines for each employee by identifying and labeling each port
Required reading floor plans
Recorded and transcribed meeting minutes
Technologies: Filing, Inventory, Payroll, MS Outlook, MS Access Database, Oracle, Excel
Education:
Associates in Business Administration, Major-Economics, Parkland College, University of IL |
