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Click here or scroll down to respond to this candidateCandidate's Name
Street Address -24 187th Place, 1st Floor
Hollis, New York, Street Address
Phone: PHONE NUMBER AVAILABLE, Cell: PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
PROFESSIONAL EXPERIENCE
AVALANCHE HOME CARE, Queens Village, NY 07/2016-01/2017
Payroll Coordinator
Captured and recorded all paid time off requests from staffing coordinators.
Maintained paid time off log for all employees on annualized spreadsheet.
Prepared biweekly payroll for Home Care Staff based on reconciled time and attendance records.
Processed payroll utilizing payroll software and submitted payroll to payroll provider.
Recorded all payroll disputes, investigated, made adjustments in payroll system with CFO to create adjustment checks or included adjustment in future processing.
Overtime reviewed and reporting - AR reconciliation.
Assisted in the creation and maintenance of company s accounting procedures.
Prepared payroll adjustment checks for controller signature weekly.
Disputed billing variances with vendors.
Monthly billing reconciliation reports.
Communicated with staff regarding variances in data.
Assisted with ICD 10 Billing.
Captured all financial events in QuickBooks as defined by CPA and internal accounting procedures.
VETERANS LISTENING POST, LLC, L.I.C., NY 09/2013-04/2016
Office Manager/Executive Assistant/Editor
Dealt with vendors and handled all business letters
Responsible of emails and accounting transactions
Daily proofreading and editing documents
Edited manual book for the founder/coach
Performed general office duties such as filing, answering telephones, and handling routine correspondence
Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts, and sent cash, checks, or other forms of payment to banks
MUSCULAR DYSTROPHY ASSOCIATION, New York, NY 04/2007-08/2008
Administrative Assistant
Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons according to
their needs
Set up and maintained paper and electronic filing systems for records, correspondence, and other material
Opened, read, routed, and distributed incoming mail or other materials and answered routine letters
Composed, typed, and distributed meeting notes, routine correspondence, and reports
Maintained scheduling, event calendars and coordinated conferences and meetings
Took dictation in shorthand or by machine and transcribe information
Organized and planned for 8 different large fundraising events and telethons that spanned across 5 states
Spearheaded mass donation mailings outreaching thousands of donors and stakeholders
Prepared all expense reports and monthly billing report for the Regional department
Designed a spreadsheet report for the yearly budget projections
Coordinated President s annual holiday mailing; Coordinate special projects
TETEILBAUM, Jamaica, NY 05/2004-04/2007
Bookkeeper/Executive Assistant
Answered telephones and handled routine correspondence
Received, recorded bank cash, checks, vouchers and Prepared and process payroll information
Prepared bank deposits verifying and balancing receipts, and sending cash, checks, or other forms of payment
to banks
Responsible of accounts payable and receivable, profits and losses and trial balances report
Prepared checks for utilities, taxes, and other payments
Prepared and process payroll information
NATIONAL ORGANIZATION OF INDUSTRIAL TRADE UNIONS, Jamaica, NY 08/2000-11/2001
Administrative Assistant
Responsible for managing the health care insurance contracts for companies in the Union for 50 employees; Enrolled new companies
Matched each company with the health care plan best suited to their needs
Ensured all claims were processed accurately and on time
Organized monthly board meeting and prepared meeting minutes
BOOKKEEPING & SECRETARIAL SERVICES INC., Hollis, NY 01/2000-Present
Executive Administrative Support (Remotely)
Self-employed Consultant providing bookkeeping, administrative and language services (French/English,
Creole/English interpretation and/or translation) to different small businesses
Detail-oriented and resourceful in completing tasks and projects as needed by clients
Networked within various industries to establish customer relationships and referrals
Dealt with client by phone or by emails to relay or collect info in order to provide quality services to clients
Handled Accounts Payable, Accounts Receivable and collections for clients
CHROMATIC SOUND PRODUCTION, Flushing, NY 05/1994 5/2000
Executive Assistant/Office Manager
Supported the CEO of an Entertainment Company with operational planning in the development of his business
Designed the office lay out and coordinated vendors with the purchasing and installation of telephones,
computers, office supplies and all materials that facilitated work flow
Hired, scheduled and supervised up to 50 artists and staff according to their skills and experience
Worked closely with Accountant to set up bookkeeping system
Ordered office supplies - Maintained birthday lists and handled gift purchased and gift delivery
Prepared massive mailing letters (mail merge) and answered to emails
Prepared PowerPoint Presentation and updated Excel spreadsheets
Drafted and typed proposals, contracts, correspondence, business letters, memos and agendas
Scheduled weekly appointments, meetings, conference calls and made domestic and international travel
arrangement (including flights, hotel, ground transportation and foreign currency)
Responsible for the planning of special events, luncheons and meetings
Managed active household calendars
Scheduled, interfaced and supervised contractors, vendors, designers and household staff (babysitter, driver,
housekeeper, cook, tutors, etc.)
Coordinated President s annual holiday mailing
Oversaw household budget, payroll, accounts payable, accounts receivable and collection
Managed employee benefits, health insurance, pension and 401k plans, vacation, sick and personal time
EDUCATION
Accounting Computing Services, Flushing NY
QuickBooks 2007, 2008, Peachtree 2008, May 2008-Jul 2008
Katherine Gibbs School, New York, NY
Executive Assistant Program
Haiti State University Hospital, Port-au-Prince Haiti
BS in Medical Technology (GPA: 3.8)
CES, Port-au-Prince Haiti
High School Diploma
SKILLS
Fluent in English, French and Haitian Creole
Microsoft Office, Word, Excel, Outlook, PowerPoint, Access, QuickBooks
Type 55 WPM |
