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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLE
EMAIL AVAILABLE
PHILOSOPHY
The executive/administrative assistant is the logistics manager, the answer supplier, and the go-to person who knows how to get things done and gets them done. A person who knows the importance of flawlessly executed meetings, trouble-free business travel and exceptional client service, and wants the responsibility for making it all happen. The one who believes that stepping above expectations is an expectation.
EMPLOYMENT
11/15 Present Executive Assistant
Lenovo, Research Triangle Park, NC
Direct report to the Vice President of Server, Storage & Solutions BU Data Center Group
Heavy calendar scheduling and management of the vice president s calendar using MS Outlook. All the vice president s appointments are scheduled directly with me.
Worked in an extremely fast paced environment and in my role, worked with different cultures throughout the world of Lenovo.
Handled all complex travel arrangements for the vice president - Beijing, Taipei, Tokyo, Frankfurt, Tel Aviv, Mumbai and San Francisco.
Worked on all file maintenance and electronic scanning of documents for archival purposes. Supported preparation of monthly reports, presentations and status reports.
Supported general administration of Server & Storage. This objective includes support and tracking of catering for department, maintaining targeted budget, schedule and organize meetings with internal and external participants. Coordinated visits for other Lenovo personnel to our site as well as outside visitors. Support best practices in communication between all Lenovo sites. Assist management with the new hire process, IT requests and space planning.
Extensive expense reporting to China. Also approved all direct reports expense reports for the vice president.
Managed conversion, triage calls and visitors on behalf of vice president to appropriate personnel. Write and distribute communication on behalf of vice president with minimal to zero review/approval. Understood priorities and made responsible decisions with limited information and accomplished all tasks independently.
Demonstrated problem solving and proactive dealing with complex, ambiguous situations with diplomacy.
Scheduled all new hire interviews including air travel and hotel and car accommodations and ordered all new laptops for new employees.
6/15 11/16 Executive Assistant (contract position)
Biogen Pharmaceutical, Research Triangle Park, NC
Direct report to the Vice President of Corporate Quality
Heavy calendar scheduling and management of the vice president s calendar using MS Outlook. All the vice president s appointments were scheduled directly with me.
Worked in an extremely fast paced environment and in my role, worked with different cultures throughout the world of Biogen.
Worked with limited supervision due to the vice president s travels and was the point of contact for her direct reports when she was traveling.
Handled all complex travel arrangements for the vice president and did her expense reports with a 4 day turnaround to be paid on a timely basis.
Worked on all file maintenance and electronic scanning of documents for archival purposes. Supported preparation of monthly reports, presentations and status reports. Maintained current files for the Corporate Quality organization.
Supported general administration of Corporate Quality (globally). This objective includes support and tracking of catering for department, maintaining targeted budget, schedule and organize meetings with internal and external participants. Coordinated visits for other Biogen personnel to our site as well as outside visitors, such as FDA external auditors. Support best practices in communication between all Corporate Quality sites. Assist management with the new hire process, IT requests and space planning.
Performed duties related to all-hands Corporate Quality meetings including multisite all day face to face meetings, and specialty meetings. Coordination of logistics, travel, materials, communication and personnel for meetings while being cognizant of cost analysis and savings.
Managed conversion, triage calls and visitors on behalf of manager to appropriate personnel. Write and distribute communication on behalf of manger with minimal to zero review/approval. Understood priorities and made responsible decisions with limited information and accomplished all tasks independently.
Demonstrated problem solving and proactive dealing with complex, ambiguous situations with diplomacy.
3/13 6/15 Executive Assistant/Program Coordinator
UNC Chapel Hill, NC - Dean s office - Eshelman School of Pharmacy
Direct report to Assistant Dean of the Office of Innovative, Leadership and Diversity
Demonstrates Excellent Judgment Performs complex decision-making and anticipate and negotiate appropriate solutions to potential problems. Represents administrator on a variety of subjects and committees in her absence. Routinely coordinate, build cooperation, and facilitate solutions with internal and external constituents.
Program Management Independently manages four high impact strategic initiatives within the Office of Innovative, Leadership and Diversity through the Dean s office. Supervises 25 student leaders. Applies substantive knowledge to assist and represent the school and administrators in the scope and complexity of program operations.
Demonstrate strong oral and written communication skills, be able to multi-task, and work effectively in a fast-paced, rapidly changing work environment
Experienced self-starter who can work both independently and collaboratively in a professional work environment
Anticipated the needs of the Assistant Dean s schedule and organized meetings, events and travel from planning through completion with a high degree of autonomy. Heavy calendar scheduling through Outlook.
All correspondence from the Assistant Dean s office was highly confidential and met the compliance standards of the University of North Carolina
Developed and utilized student tracking databases, including running reports, exporting data, and maintaining a high confidentiality of information
Manage the program budget and reconcile expenditures
Demonstrate a high level of professionalism, discretion and confidentiality. Deals professionally and effectively with all levels of the university including administration, faculty, staff, students and their organizations, and alumni, as well as external constituents and key stakeholders
Demonstrated flexibility and adaptability, including a willingness to undertake both mundane and complex tasks with enthusiasm and energy
Monitor, screen, respond to and distribute incoming communications
Review operating practices and implement improvements where necessary
2/10 11/12 Office Administrator D
The Boeing Company, Chicago, IL
Direct report to the Vice President of Employee Communications
Heavy calendar scheduling and management of the vice president s calendar using MS Outlook which changed minute by minute on a daily basis, all appointments with the vice president were scheduled directly through me
Worked in an extremely fast paced environment and in my role, worked with different cultures throughout the world of Boeing
Worked independently with limited supervision due to the vice president s travels and was the point of contact when she was traveling
The vice president had 42 employees reporting directly to her and I was the point of contact for these employees
Authored the vice president s correspondence with minimal review and approval
All correspondence of the vice president was highly confidential and met all Compliance and Quality standards of Boeing
Scheduled and organized all corporate meetings through WebEx globally
Organized all travel arrangements for the vice president and Boeing employees from around the world who would meet with the vice president i.e. airfare, car service, hotels and restaurant reservations
Reconciled and processed all corporate expenses through Concur expensing system to make sure all payments on the vice president s charge card were paid within 4 days of expenses
Planned and implemented logistics for executive level internal and external events
Point person for maintaining targeted budget for the communications department
Compile and prepare speaking engagement briefings for the Senior Vice President of Human Resources and Administration-Globally on the subject of STEM
Created, edited and maintained electronic and written communications utilizing MS Office Work, PowerPoint, Excel and Outlook
6/00 1/10 Executive Assistant
Draftfcb Interpublic Group of Companies, Chicago, IL
Direct report to the Senior Vice President and three Vice President s
Heavy calendar scheduling in Outlook for client meetings, conference rooms and teleconferencing
Coordinated all domestic/international business travel arrangements for the senior vice president
Managed expense reports, time recording and reconciled all executives American Express charge cards
Developed PowerPoint presentations for clients/potential clients
Assisted in developing annual budget and monitor monthly charges
Coordinated department gatherings i.e. holiday parties, luncheons and client meetings
Trained employees/new employees on the Concur expense system
EDUCATION South Dakota State University, Brookings, SD
Business Administration Program
SKILLS PowerPoint, Excel, Microsoft Word, Concur, WebEx, InfoPorte, SAP, Qualtrics |
