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Click here or scroll down to respond to this candidate Candidate's Name
Street Address Stag Drive Billerica, MA Street Address
PHONE NUMBER AVAILABLEEXPERIENCE Sales Support Specialist (Contract) Nuance Communications, Burlington, MA June '15 to Jan 2016 . Provide support to a remote team of four - Director of Sales Enablement and three managers. Also provide support to the VP of Sales and Director of Marketing when needed. . Create and manage accounts for customers using the 21 day trial of Dragon software, create and post document/pages to Nuance's online community, create webinars for up to 250 people. . Manage all logistics, travel arrangements, hotel and group dinners for forums that Nuance attends. . Support the Healthcare IQ Council with meetings, note taking, and other as needed. Administrative Assistant (Contract) Insulet Corporation, Billerica, MA April - May 2015 . Provide support to the Director of Operations and Marketing on many various projects. . Use Salesforce to update patient records, complete large paperwork projects that cleans up the database of patients accounts. EMD Millipore Corporation 2011 - 2015 Executive Administrative Assistant - Danvers, MA . Proactively manage the day-to-day schedule of designated Bioscience executives, ensuring excellent time management is adhered to, extensive diary management, organizing appointments, meeting and travel arrangements (globally) and managing incoming communications. . Provide tailored support to each of the designated Bioscience executives in different time zones, based on their preferences and needs, including: organizing and attending meetings where requested, generating and drafting correspondence as required, flagging urgent/critical matters in a timely manner, assisting with matters of a sensitive nature while maintaining confidentiality at all times. Executive Administrative Assistant - Billerica, MA . Provide support to the Global Head of CI-Chemicals, five direct reports and the entire CI group. . Heavy calendar support and complex, global travel arrangements. . Meeting preparation and logistics, expense reports, correspondence and presentations. . Prioritize multiple projects in a fast paced environment. . Create and manage purchase orders for department. . Professionally handle highly sensitive and confidential material. . Work with Human Resources for interview scheduling and new hire set ups for the CI department. Administrative Assistant EMD Serono Biotech Center, Billerica, MA 2008 to 2010 . Provide support to the Director of Quality and the Director of the Protein Production Lab facility as well 40 employees in the Technical Operations group. . Provide back up support to the executive assistant of the Site Director and coverage for the main reception desk. . Prepare documents and correspondence, generate check requests, purchase orders and new vendor set ups in SAP. . Attend meetings and prepare meeting minutes for various meetings. . Coordinate all travel arrangements, process expense reports. . Organize and coordinate meeting spaces. . Arrange for catering, lodging and transportation for meetings with outside visitors. . Set up interview schedules for new candidates. . Various projects for the Process Development and Quality Assurance teams. . Order office supplies, coffee supplies and stock kitchen. Executive Assistant Investors Bank & Trust, Boston, MA 2001 to 2004 . Provide support to the Senior Director of Global Custody Operations. . Provide numerous, daily/monthly reports including Exceptions, Inquiry, Risk Reporting, Assets, Monthly Volume, and Monthly Review. . Maintain the organizational chart for Global Custody Operations Group, which included 200 people. . Reconcile the monthly headcount. . Provide weekly overtime reports. . Assisted Human Resources with scheduling interviews, providing placement for candidates, monitoring monthly employee reviews and updating open requisition reports. . Update BCP information on company intranet. . Coordinate training sessions with our PDG group. . Arrange all domestic/international travel and conference details. . Process expense reports, order office supplies, correspondence, filing and main reception coverage. Executive Assistant Concept Five Technologies, Burlington, MA 1999 to 2001 . Provide support to the E-Security Product Development Group which included a V.P., 3 managers and 15 engineers. . Schedule and maintain calendars. . Coordinate meetings and teleconferences. . Assist with putting together all training material for external customer product development training courses. . Proofread and edit client reports and contracts. . Act as weekly accounting coordinator for a client project that included keeping track of staffing hours, travel expenses and various correspondences. . Arrange all domestic and international travel. . Process expense reports and timesheets. . Order office supplies, filed and maintain databases. Other Executive Assistant positions 1993 - 1998SKILLS . Knowledge of Microsoft Office: 2003, 2007, 2010, and the following applications: Word Processing: Microsoft Word Spreadsheet: Microsoft Excel Database: Microsoft Access, FileMaker Pro Presentation/Graphics: Microsoft PowerPoint, Microsoft Visio Calendar Management: Microsoft Outlook, Lotus Notes, Meeting Maker XP Other: Salesforce, Sharepoint . Typing 70 wpm |
