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Click here or scroll down to respond to this candidateCandidate's Name L. Johnson
Email: EMAIL AVAILABLE
Qualifications Summary _______________________________________________
Skilled and dedicated Office Services Administrator experienced coordinating planning and supporting daily operational and administrative functions.
Manage and oversee all Paper Based Records Management / Retrievex and Iron Mountain.
Managing and supporting the daily operations of the firm.
Proven track record of providing superior administrative support for Partners and upper management.
Highly functional and results oriented Office Administrator.
Excellent problem solving skills.
Technology savvy with a strong knowledge working with Microsoft Office
Performs varied and diverse administration functions for senior partners.
Complex calendar management (day-to-day, fiscal year planning, and time management.
Oversees the smooth functioning of an open-office environment serving more than 100 staff and many visitors.
Manage vendor contracts that relate to office services and the facilities management budget.
Document Management Services / converting paper based originals into digital format.
Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow.
Coordinate with business development department for presentation materials and participation in firm seminars.
Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
Establish uniform correspondence procedures and style practices.
Ensure the timely and effective execution of key initiatives.
Attend various meetings and special events as needed.
Manage facilities operating budgets as well as oversee property management services and vendor service contracts.
Professional Experience
Feely & Driscoll Boston, MA 2008- Present
Office Services Administrator.
Assists Director of Administration in planning and implementing office development based on knowledge of current office operations.
Key responsibilities:
Assists in developing protocols and maintaining quality customer service.
Production support for client meetings and proposals.
Resolves office problems independently and facilitates solutions.
Verifies and reconciles expenditures of budgeted funds and develops cost comparisons.
Confers with Manager to resolve more complex situations. Recommendations and projections based on knowledge of program activities and office operations.
Miscellaneous impromptu tasks and errands as needed
Ensures accurate maintenance of office records, manuals, and documents, keeping abreast of new policies and procedures.
Interprets new directives, policies, and regulations and informs appropriate personnel of
Changes.
Monitors, maintains, and coordinates service for office equipment, supplies & refreshments.
Facility issues such as, Security, HVAC, and all other building issues.
Ordering furniture and setting up of offices and cubicles.
Attend weekly staff and organizational meetings.
Organize all office and cubicle moves.
Provide back up to group admin as necessary.
Oversee office activities (supplies, keys, cleaning, repairs, offsite storage, meetings, etc.)
Manage vendor relationships including review, cost comparison, and assistance in negotiation of
Contracts.
Assist with the coordination of the summer and fall intern program.
Responsible for the execution of many meetings.
Invoicing of all vendor bills.
Firm liaison with building management.
Responsible for the execution of many meetings (internal, external,
Candidate's Name Johnson
Page 2 of 3
Oc Business Services Boston, MA
Office Services Manager
Prince Lobel Glovsky & Tye
Key responsibilities:
2006- 2008
Accountable for all office services activities.
Provide vital and key office support to a 70 person Law Firm.
Supervised and provide daily mentoring to 6 office clerks
Setup and schedule conference rooms for administrative assistants and partners.
Scheduling all catering needs. Preparing, of financial reports, Semi Annual and Annual.
Relocating of staff, and offices within the firm.
Facility and general maintenance issues. developed cost cutting measures to all vendor services.
Setting up new hire orientations
Ordering of office, supplies and furniture.
Run all mailroom operation: incoming and outgoing mail Fed Ex and UPS shipping.
Calendar Management, Microsoft Outlook.
Schedule appointments and, meetings and travel itineraries.
Setting up reprographics copy orders for the print and copy center. Project management for the Marketing Department. Managing and supporting the daily operations of the firm.
Monitors, maintains, and coordinates service for office equipment, supplies & refreshments.
Production support for client meetings and proposals.
Ordering furniture and setting up of offices and cubicles.
Organize all office and cubicle moves.
Monitors, maintains, and coordinates service for office equipment, supplies & refreshments.
Attend weekly staff and organizational meetings.
Assist with the coordination of the intern program.
Responsible for the execution of many meetings (internal, external.
Manage facilities operating budgets as well as oversee property management services and vendor service contracts.
Firm liaison with building management.
Maintain daily and weekly calendars for various teams throughout the firm.
Toshiba Boston, MA 2004- 2006 Manager
Goulston & Storrs, PC
Provide exceptional office and administrative support for a 200 person financial services firm.
Supervision of three office services clerks.
Support the Director of the firm with the daily operation of the firm.
Schedule conference rooms for staff.
Setup up catering services for all firm functions.
Direct the copy and reprographics departments with daily work flow issues.
Coordinate with the building management with daily maintenance issues.
Direct the mail room staff with the daily operations of sorting and delivering first class mail and overnight mail such as: UPS, FedEx and International packages.
Cleaning and maintaining the up keep of 15 conference rooms.
Generating reports for Payroll, Expenses, and Supplies.
Monitors, maintains, and coordinates service for office equipment, supplies & refreshments.
Attend weekly staff and organizational meetings.
Organize all office and cubicle moves.
Ordering furniture and setting up of offices and cubicles.
Monitors, maintains, and coordinates service for office equipment, supplies & refreshments.
Document Management Services / converting paper based originals into digital format.
Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow.
Manage facilities operating budgets as well as oversee property management services and vendor service contracts.
Candidate's Name Johnson
Page 3 0f 3
Charrette Boston, MA 2001- 2004
Office Services Manager
Provide office and administrative support for a 165 person Business Consultant Firm
Daily maintenance of all firm copiers, printers, faxes machines.
Scheduling of conference rooms.
Daily Cleaning of conference rooms.
Ordering of all office supplies and furniture.
Setting up all reprographics copy jobs.
Document and scan all copy jobs into a document management data base.
Coordinate with building management any daily facility issues.
Coordinate office and staff moves with Director of office services.
Miscellaneous impromptu tasks and errands as needed
Provide back up to group admin as necessary
Responsible for off-site and on-site document management and storage.
Strong interpersonal skills with a customer service focus
Ability to work independently and as part of a team
Education:
Bunker Hill Community College, 1998
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