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|Experience |
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| |May 2013 - Dec 2013 Mastec - ONS/TCAP/Shevlin/DCS |
| |Coral Gables, Fl. |
| |A/P Specialist FOUR DIVISIONS |
| |Performed the day-to-day processing of accounts payable transactions to |
| |ensure that finances are maintained in an effective, up to date and accurate|
| |manner. |
| |Received and verified invoices and requisitions for goods and services. |
| |Prepared batches of invoices for data entry. |
| |Processed invoices for payment. Entered from 150-300 invoices per day. |
| |Verified that transactions comply with financial policies and procedures. |
| |Research and resolution on discrepancies internally and externally. |
| |Created backup reports after data entry for digital and physical filing. |
| |Managed three weekly check and ACH runs. |
| |Prepared vendor checks for mailing. |
| |Audited vendor statements. Reconciled accounts with lines of 1m plus. |
| |Maintained and updated vendor files. |
| |Held responsible for over 500 accounts, maintaining accounts payables, |
| |reconciling accounts, negotiating discounts, preparing checks and proposals |
| |for payments. |
| |Weekly conference calls with vendors in order to ensure correct and current |
| |status of accounts. |
| |Staff Training and Support for Staff pertaining to the Legacy and Oracle |
| |system. |
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| |Mar 2012 - Jan 2013 Sea Level Marine LLC |
| |Miami, Fl. |
| |Accountant/Full Charge Bookkeeper - HR Manager - Assistant to Partners |
| |Coded source documents such as invoices and receipts to the appropriate |
| |accounts. |
| |Maintained and updated accounting records by performing duties such as |
| |recording and posting transactions in QuickBooks journals and the general |
| |ledger for accounts payable, accounts receivable and payroll. |
| |Prepared and issued invoices and followed up on late accounts in accordance |
| |with established procedures. Posted all paid invoices in system and updated |
| |job file folders accordingly. |
| |Maintained bank account records, reconciled bank accounts and balances for |
| |check registers. |
| |Maintained and reconciled all operational credit card accounts. Paid all |
| |accounts to maintain high credit scores and keep credit open for future job |
| |related purchases. |
| |Prepared various accounting summaries and reports. Also created various job |
| |summaries for owner and partners. |
| |Compiled, maintained and produced statistics and reports of such records as |
| |vacation entitlement, sick leave and overtime banks as part of the HR |
| |portion of my duties. |
| |Processed and maintained hours and payroll for all employees and Job related|
| |labor. |
| |Submitted forms to health and welfare benefit carriers to arrange for, |
| |change and terminate coverage for employees. Assisted employees in |
| |submitting claim forms. Maintained records of benefit enrolment. |
| |Revamped all company policies and created memorandums and HR packets for |
| |companywide circulation of all changes and additions approved by owners. |
| |Responded to inquiries and requests regarding payroll, benefits and other HR|
| |and bookkeeping duties. Followed up to resolve errors and discrepancies in |
| |accordance with established procedures. |
| |Assisted the CPA in the preparation for audit and the production of |
| |financial statements, budgets and other financial reports by performing such|
| |duties as providing related documentation, preparing various accounting |
| |summaries and reports, and compiling statistics |
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| |Mar 2009 -Sept 2011 Tiger Direct - CompUSA - SYX |
| |Miami, Fl. |
| |***New York Times' "Top 25 Online Retailers*** |
| |CO-OP Supervisor |
| |Supervision of the Marketing and COOP Collection department. |
| |Supervised a team of 4 employees and assisted the marketing department which|
| |consisted of 45 staff members with all aspects of how to set up the |
| |Marketing agreements. |
| |Overseen the Collection, Reporting, and Maintenance of Key multi-million |
| |dollar accounts. |
| |Applied Wire Transfers, Checks, and ACH payments to accounts to clear |
| |invoicing. |
| |Corrected reporting errors and W/O incorrect invoicing after extensive |
| |research. |
| |Worked directly with Customers in all aspects of invoice issues and |
| |questions from inception to full payment. |
| | |
| |Accounts Payables |
| |Performed the day-to-day processing of accounts payable transactions to |
| |ensure that finances are maintained in an effective, up to date and accurate|
| |manner. |
| |Received and verified invoices and requisitions for goods and services. |
| |Processed invoices for payment. Entered from 150-500 invoices per day. |
| |Processed in a three way matching system with Purchase Order, Packing Slip |
| |and invoice, coding and entering invoice into the SAP system. |
| |Verified that transactions comply with financial policies and procedures. |
| |Researched and resolved discrepancies. |
| |Processed backup reports after data entry. |
| |Managed the weekly check run and record all checks. |
| |Maintained discount payment terms. |
| |Prepare vendor checks for mailing. |
| |List all vendor checks in the log book. |
| |Audit of vendor statements. Reconciled accounts with profits of 1m plus. |
| |Maintained and updated vendor files and file numbers. |
| |Responsible for 250 accounts, maintaining accounts payables, reconciling |
| |accounts, negotiating discounts, preparing checks and proposals for |
| |payments. |
| |Worked with major vendors such as: Microsoft, Mitsubishi, Ma Labs, Net Gear,|
| |Cisco-Linksys, Metro Business Systems, Kingston Technology, etc... |
| |Weekly conference calls and meetings with vendors in order to ensure correct|
| |and current status of accounts. |
| |Assisted Accounting Manager with training, testing, and implementation of |
| |SAP. |
| |Staff Training and Support for Staff pertaining to the Legacy and SAP |
| |system. |
| | |
|1999 - 2005 Carnival Cruise Lines |
|Miami, FL |
|Operations Acct. - Voyage Analyst/Shipboard Audit |
|Reviewed and appropriately coded all expenses and revenue transactions |
|recorded by the onboard accounting team. |
|Audited the Chief Accountants Cash & Expense reports. |
|Audited F&B manager, bar manager and Hotel Directors Complimentary & Revenue |
|Special Functions. |
|Audited, balanced and recorded shore tour sales and tour operator payments. |
|Audited, balanced and coded all bar revenue, expenses and special functions. |
|Acted as a resource to the onboard accounting staff for problems/questions |
|regarding accounting, coding revenue and expenses. |
|Acted as a "go to" person for many accounting projects within my department. |
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|Rev Acct. - Special Project Manager.\CC Coordinator |
|Managed special projects appointed to me within the department and reported |
|directly to management. |
|Designed Imaging System with vendors the functionality of the hardware and |
|software for company needs. |
|Created and maintained all technical and training documentation for Imaging |
|and other project creations. |
|Personally assembled and maintained all hardware units until I trained tech |
|support completely in the assembly and maintenance of all current and future |
|units, after completing training of technicians I oversaw maintenance |
|schedules for the sever and units. |
|Supervised projects until it was self-sustaining or handed off to other |
|participating departments. |
|Created, managed and maintained the paperless filing systems for all paperwork|
|inbound and outbound for the accounting department. |
|Balanced daily credit card transactions. |
|Troubleshot all problems with guest credit cards in order to ensure revenue |
|for CCL. |
|Correspondence to banks regarding CC disputes and chargeback's. |
|Credit Card and Travel agent Collections on disputed or delinquent accounts. |
|Embarkation Accounting and Collections at the ports of call. |
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|Knowledge/skills |
| |I Speak conversational Spanish. I have knowledge of the principles, |
| |procedures, and practices of Private and Non profit accounting. Modern |
| |office practices, procedures, systems, and equipment relating to financial |
| |operations, including computerized accounting procedures and systems. |
| |Knowledgeable in all Microsoft operating systems and Microsoft Office |
| |products (Excel, Word, PowerPoint, Access, Outlook, FrontPage, Visio) Oracle|
| |V6, Brio, CRS, QuickBooks 2005-06, QuickBooks Contractor Premier 2012, CS |
| |Accounting, Sage MIP Fund Accounting (DOS and Windows Bases), Fundraising |
| |50, Virtual Time, Client Bookkeeping Solutions, Ultra tax 2004-05, File |
| |Cabinet CS, Quicken 2005, AccPac, and Amadeus reservations systems. SAP |
| |version 6 through 12. |
| |I/T- Knowledge in the following areas: |
| |SQL, and Access Database maintenance and Support. |
| |Unix, AS 400 and Cobalt Training. |
| |Windows Server and Network security operating systems and Active Directory |
| |(NT to Server 2003) |
| |Microsoft Exchange (2000 to 2010) |
| |Desktop and Laptop O/S - Windows (3.0 to Windows 7 Ultimate) |
| |MS Office 2000 to 2010 Enterprise (i.e., Word, Excel, PowerPoint) and MS |
| |Outlook. |
| |Virus prevention and protection, Network Security and Imaging software. |
| |Desktop Creation, Configurations, and setup of PCs, printers and Handheld |
| |Devices. |
| |Remote Access Software with or W/O Key FOB Access. |
| |Corporate and Project purchasing with extensive SAP knowledge. |
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