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Click here or scroll down to respond to this candidateCandidate's Name
Personal/Executive Assistant
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|Committed to exceptional executive support and |
|performance excellence. Outstanding professional offering|
|senior administrative support. Extensive experience and |
|expertise managing top initiatives and critical projects |
|for executive leadership; effectively support sales, |
|service, and business group operations. Dedicated leader |
|with a collaborative approach and a results-driven focus.|
|Proactive and detail oriented; recognized willingness to |
|learn and to work independently. |
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|Demonstrated administrative expertise in sales, marketing|
|and technical support, processing of journal |
|subscriptions and organizational membership fees, file |
|management and storage, phone and personal reception, |
|equipment repair coordination and maintenance of |
|corporate account statements. |
|Provided support to CEO, CMO, Board of Directors, VP's |
|and several department directors by conducting calendar |
|management, meeting coordination, travel arrangements, |
|scheduling for internal and external staff training, mail|
|processing, attendance and vacation schedule management, |
|correspondence, and client interface. |
|Board of Directors focus included planning conferences, |
|staff, and Board of Directors meetings and schedules. |
|Prepared records such as notices, minutes, and |
|resolutions of stockholders and directors' meetings. |
|Performed administrative functions including Kronos |
|attendance reports, expense reports, spreadsheets, |
|PowerPoint presentations, correspondence, and department |
|playbook. |
|Possess technical proficiency in operating multi-line |
|phone systems, copiers, printers, fax machines, |
|computers, and software including MS Office Suite, Lotus |
|Notes, People Answers, C.A. Asset Management and photo |
|imaging software. |
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|Farecompare-Dallas, TX 2009- 2011 |
|Executive Assistant to CEO, CTO and Sr. Executives |
|Managed, prioritized and coordinated schedules for |
|conference calls, inter-office meetings and seminars to |
|ensure no conflicts or priority issues. |
|Participated in any ad hoc project team in the planning |
|and coordination of events within the department |
|involving executives, management and staff participation,|
|ensuring that all logistics, food and audio visual |
|equipment were available. |
|Summarized reports, white papers, proposals and other |
|documents that were submitted to the executives for |
|approval or review as may be required; |
|Liaison for the media (TV, radio, newspaper, magazines). |
|Assisted the executives in the review of individual |
|office budgets and consolidated into the departmental |
|budget for final submission to the corporate office |
|budget. |
|Handled international/domestic travel arrangements for |
|the CEO, CTO and executives overseas including all land |
|transfers, and hotel accommodations |
|Handled career movements of management staff in |
|coordination with the HR department, ensuring that |
|salaries and benefits remained confidential as required. |
|Assisted in ensuring that all management personnel within|
|the department maintained open communication and |
|cooperation to seamlessly achieve departmental |
|objectives. |
|Centex/Pulte Homes-Dallas, TX 2007- 2009 |
|Executive Assistant to Director of Operations and Sr. |
|Sales Managers |
|Improved system access request process 90% by creating |
|employee profile |
|templates listing employee titles, grades, and |
|coordinating access levels; facilitated efficient access|
|termination, and new access confirmation. |
|Served as Profile Coordinator requesting systems access, |
|telephone equipment, security cards and remote access for|
|new hires and transfers. |
|Assisted in Mergers and Acquisitions project for Sales |
|Management by updating and distributing documents. |
|Coordinated all new hire training, events and contests. |
|Blockbuster Corporate - Dallas, TX 2006 - 2007 |
|Executive Assistant to CMO |
|Lead support staff and provided comprehensive training. |
|Chosen to mentor three Executive Assistants. |
|Prepared proposals and reports; drafted executive-level |
|documents and key correspondence. |
|Researched and selected appropriate vendors. |
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|1st National Bank of Arizona - Scottsdale, AZ 2006- 2006 |
|Executive Assistant to CEO |
|Composed complex confidential correspondence |
|Balanced general ledger lines and expense accounts; |
|researched general ledger issues. |
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|State Street IMS/PIMCO - Newport Beach, CA 1998 - 2005 |
|Executive Assistant/Software Asset Manager |
|Managed software enterprise agreements globally, |
|technology procurement |
|processes and asset maintenance systems |
|Developed the Technology Service Level Agreement for |
|PIMCO's critical application availability, help desk |
|metrics and executive summary. |
|Provided support for the V.P. of Technical Operations, |
|V.P. of Infrastructure, and their direct reports. |
|Traveled between offices (Irvine, Princeton, NJ and New |
|York to support the deployment of the assessment |
|management software. |
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|University of Phoenix Online |
|Executrain - Santa Ana, CA |
|Santa Monica College - Santa Monica, CA |
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