ASSISTANT TO CHIEF EXECUTIVE OFFICER/DIRECTOR OF HUMAN RESOURCES

Qualifications:                           Masters Degree in Business Administration or related field; written and verbal communication skills; administrative experience

Employee Name:                      

Employee Title:                         Assistant to Chief Executive Officer   

Division:                                    Administration

Location:                                   Administration Building, Somerset

Supervisor's Title:                     Chief Executive Officer

Supervisory Responsibilities:   Administration 

JOB SUMMARY STATEMENT: Responsible for functions of Human Resources Department.

SPECIFIC DUTIES:

Human Resources Primary

• Provide effective communication and supervision of Human Resources Department. (E)


• Process requests for transfer/position change/leave time, etc. (E)


• Coordinate and monitor staff compensation according to Salary Schedule. (E)


• Process salary increases and increments as budget allows. (E)


• Provide effective resolution to personnel complaints/issues. (E)


• Assist Program Directors/Supervisors with staff selections/terminations. (E)


• Coordinate employee benefits coverage, claims, billing, etc. (E)


• Prepare personnel cost reports. (E)


• Prepare overtime cost reports. (E)


• Prepare training compliance reports (TB, CPR/First Aid, E-Learning, etc.). (E)


• Prepare volunteer/practicum reports. (E)


• Coordinate and monitor TB skin tests to ensure compliance. (E)


• Coordinate and monitor contracts (professional services; EAPs; etc.) (E)


• Process provider enrollments for insurance, CAQH, NPI, etc. (E)


• Respond to requests for information by government and private agencies (disability insurance, workman's comp, etc.) (E)

• Assist state and independent auditors in the completion of mandatory audits. (E)


• Defend unemployment claims for appeals as necessary. (E)


• Conduct recruiting efforts as appropriate. (E)


• Process all performance evaluations twice yearly (E)


• Assist in creation of job descriptions (E)


• Evaluate and update Personnel Policies annually. (E)


• Coordinate New Employee Orientation (E)


• Conduct other training as necessary. (E)


• Evaluate and document the job performance of each member under his/her direction. (E)


• Serve as a member of the Regional Executive/Performance Improvement Committee. (E)


• Assist in Quality Improvement initiatives and monitoring as needed. (E)


• Chair Committees as needed. (E)


• Other duties as deemed necessary by Chief Executive Officer. (E)

• Maintenance and update of paper and electronic personnel files.


• Pre-employment screening, background checks, drug screening, etc.


• Annual background checks


• Ongoing compliance with KERS reporting requirements.


• Maintenance of applications for employment according to EEOC.


• Management of open Workers Comp claims


• Update and distribution of in-house posting of open positions bi-weekly


• Placement of employment advertisements


• Human Resources QI monitoring


• Maintenance of Employment Law posters as required at each worksite


• Workers’ compensation claims


• Delivery of on-site CPR/First Aid, Safe Crisis Management training to Adanta employees.