Job Title:
Administrative Assistant

Salary:
$31.93 hourly for 35 - 40 hours per week (Overtime applicable after 40 hours a week)

Anticipated Start Date:
As soon as possible

Terms of Employment:
Permanent, Full-Time, Part Time

Number of positions: 2

Job requirements
Languages
English

Minimum Education
High School education

Experience
No experience required. Previous experience will be an asset.

Specific Skills
• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from handwritten copy and as per manager’s verbal dictation
• Open and distribute incoming regular mail and e-mails and other materials to co-ordinate the flow of information within the office and clinic
• Schedule and confirm appointments and meetings of management team
• Schedule and confirm patient appointments and receive and communicate messages for staff and patients
• Order office supplies and maintain inventory
• Communicate with external organizations and departments
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Interview patients in order to complete forms, documents and provide further information regarding cost of treatments and offering payment plans
• Set up and maintain manual and computerized information filing systems
• Initiate and maintain confidential files and records
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Compile data, statistics and other information to support research activities on a daily, weekly, monthly and yearly basis
• Supervise and train office staff in procedures and in use of current software

Work conditions and physical capabilities:
Fast-paced environment, work under pressure, attention to detail

Personal suitability:
Ability to multitask, flexibility, reliability, organized, team player

Business equipment:
Electronic scheduler, MS Excel, MS Office, MS Word and Windows

Other:
Candidate must be legally entitled to work in Canada.

Office Address and work location:
7192 120 Street Surrey, BC V3W 3M8


Employer:
Aura Orthodontics

How to Apply:
By Email: orthodonticsaura@gmail.com