Laguna Workforce Inc is searching for an Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for each caller and visitor. The ideal candidate will be self-motivated and have excellent typing skills.

Responsibilities

• Support site management with employee programs and services


• Reads and routes incoming mail. Locates and attaches the appropriate file to correspondence to be answered by the employer.


• Organizes and maintains file system, and files correspondence and other records.


• Answers and screens manager's telephone calls and arranges conference calls.


• Coordinates manager's schedule and makes appointments.


• Greets scheduled visitors and conducts to appropriate area or person.


• Arranges and coordinates travel schedules and reservations.


• Conducts research, and compiles and types statistical reports.


• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.


• Makes copies of correspondence or other printed materials.


• Prepares outgoing mail and correspondence, including e-mail and faxes.


• Orders and maintains supplies, and arranges for equipment maintenance.

Requirements

• Experience as an administrative professional


• Fluent English required and any of Bilingual language is a plus (Spanish/German/Mandarin/Portuguese)


• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)


• Exceptional customer service skills and phone etiquette


• Previous experience with heavy phone/email traffic preferred


• This is a full-time position from Monday to Friday.


• and written communication skills and demonstrated organizational skills with attention to detail required

Benefits

• Flexible PTO (17 days to start)


• Highly subsidized health insurance


• 401K with a competitive match


• Parental leave