Brief Description of Job Duties:

The Management Systems Analyst is a key contact and knowledge specialist for business units within KDADS. This position involves highly diverse and complex work, characterized by a broad range of activities and frequently changing conditions, situations, and problems. The individual must be self-starting, motivated, and capable of working independently to set and meet goals relative to specific situations and business needs. Analytical thought and problem-solving are crucial for this role to address various data and best practices in a rapidly evolving technology landscape.

Specific Duties:

Project Coordination and Business Requirements (45%):

o Collaborate with business units to gather requirements for implementing new or improved processes/systems.

o Challenge business units to think outside conventional processes and promote efficiency.

o Identify business strengths and opportunities, offering recommendations based on research for areas of improvement.

o Advise business personnel on current or potential information system capabilities to solve business problems or enhance operations.

o Plan, organize, and deliver work sessions for gathering business requirements.

o Document the consensus from business requirements using tools like context diagrams, flowcharts, and project plans.

o Proactively manage changes in work request scope, identify potential crises, and devise contingency plans.

Application Testing and Development Collaboration (30%):

o Work with application development staff to test new and modified applications.

o Create test scripts and scenarios, and track testing progress.

o Collaborate with developers to isolate and identify test point failures and performance improvement areas.

o Confirm that application development meets project requirements.

Training Material Development (15%):

o Develop and update application training manuals and other training materials as needed.

o Assist with IT training sessions.

Special Projects and Disaster Response (10%):

o Complete special projects and perform other duties as assigned, including ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism.

o Assist other employees in the work unit to accomplish assignments as necessary.

Expanded Responsibilities:

Testing Assistance:

o Play a significant role in testing new systems and applications to ensure functionalities meet required standards and specifications.

State Hospital Commissions Support:

o Provide vital insights and recommendations to support all state hospital commissions, enhancing hospital operations and aligning with KDADS goals.

Process Documentation and Standardization:

o Help document and standardize processes across the organization to ensure consistency, efficiency, and adherence to best practices in alignment with HS-EBIT strategic goals.

Skills required:

Analytical thinking, facilitation skills, communication, requirements gathering and elicitation, knowledge of MS Applications (Word, Excel, etc), proficient in organizational skills, time management.

Experience required:

At least 5 years experience as a Business Analyst or similar position in the IT field.

Education required:

High School Diploma, Bachelors degree in relative field preferred but experience can be used in place of a degree.