Job Title:
Administrative Assistant
Salary:
$25.00 hourly for 35 - 40 hours per week (Overtime applicable after 40 hours a week)
Anticipated Start Date:
As soon as possible
Terms of Employment:
Permanent, Full-Time, Part Time
Number of positions: 2
Job requirements
Languages
English
Minimum Education
High School education
Experience
No experience required. Previous experience will be an asset.
Specific Skills
• Schedule and confirm daily appointments to optimize production schedules and ensure timely completion of printing, signage, and display projects.
• Answer and direct telephone calls, relay messages to appropriate departments, and handle inquiries related to digital and offset printing, signage, and custom display solutions.
• Manage the flow of emails and postal mail, coordinating with clients and suppliers regarding order details, artwork approvals, and delivery timelines.
• Provide administrative support to maintain accurate client records, including job specifications, quotes, and invoicing details for printing and signage orders.
• Assist in tracking orders and coordinating with the production team to ensure projects meet client expectations and deadlines.
• Enhance client relationships by delivering exceptional service, addressing inquiries about printing and signage options, and ensuring satisfaction with final products.
• Work independently while maintaining clear and respectful communication with clients, vendors, and internal teams to ensure seamless project execution.
• Manage customer invoicing, ensuring accuracy in billing for printing, signage, and display services, and follow up on outstanding payments.
• Handle inbound queries via phone, email, and in-person visits, providing detailed information on printing and signage solutions, quotes, and order statuses.
Work conditions and physical capabilities:
Fast-paced environment, work under pressure, attention to detail
Personal suitability:
Ability to multitask, flexibility, reliability, organized, team player
Business equipment:
Electronic scheduler, MS Excel, MS Office, MS Word and Windows
Other:
Candidate must be legally entitled to work in Canada.
Office Address and work location:
#108 – 12940 80 Avenue
Surrey, BC V3W 3B2 Canada
Employer:
Fine Print & Signs
How to Apply:
By Email: fineprint12@outlook.com